Operations Assistant
4.
0 Seville, OH Seville, OH Full-time Full-time $19 - $20 an hour $19 - $20 an hour 14 days ago 14 days ago 14 days ago Reports to:
Business Manager at Martin Public Seating LLC Job
Summary:
As a Martin Public Seating (MPS) Operations Assistant, you are responsible for assisting the Business Manager with the smooth processing of orders from order receipt/entry through acknowledgement.
Project Management of loose furniture orders and project orders.
MPS Accounting - AR, AP, Collections.
You will have no supervisory responsibilities.
Responsibilities:
General Administrative Support o Assist in answering phone calls, responding to emails, and addressing inquiries from internal and external stakeholders.
o Contribute to continuous improvement initiatives by identifying opportunities to streamline processes and enhance efficiency.
o Collaborate closely with sales, project management, and accounting team to ensure seamless operations and exceptional customer service.
o Willingness to grow in product knowledge and business practices.
o Assist and perform other duties as assigned by the Business Manager.
Order Entry o Process customer purchase orders received as order entry backup.
o Entering customer sales orders and manufacturer purchase orders.
o Obtain order acknowledgment follow-up for all purchase orders.
o Verify order details, including product specifications, pricing, and shipping information.
o Assist with all aspects of the order entry processes.
Project Management o Assist in maintaining correspondence files and electronic folder structures.
o Proactive communication with manufacturers, freight carriers, installation teams for all aspects of an order.
o Expedite ship date information accordingly for each project manager.
o Generate order confirmations and provide timely updates on order status to relevant stakeholders.
o Communicate project timelines, requirements, and updates to internal teams, vendors, and customers.
o Assist in scheduling deliveries with freight carriers, installation partners and customers.
o Produce O&M manuals for all large projects.
Accounting o Assist with the processing of vendor credits.
o Accounts Payable - process vendor invoices and reconcile discrepancies with purchase orders and receipts.
o Accounts Receivable - Process customer invoices in CRM and send invoices electronically.
o Collections - Weekly follow-up on all outstanding invoices for payments.
o Maintain accurate records of financial transactions and ensure compliance with accounting principles and company policies.
o Back-up for Staff Accountant MPS where needed.
Qualifications:
High School Diploma or GED or minimum 3 years operational experience.
Excellent communication skills.
Strong computer skills.
Excel, Word, & Acrobat.
Ability to prioritize and multi-task in a fast-paced environment.
Deadline and detail oriented.
Ability to work independent tasks in a team environment.
Possess strong organizational skills.
Polite and friendly.
Well-mannered and displays patient behavior.
About Martin Public Seating:
Formed in 1976, in Seville, OH, a UFG company, operates as a project-based distributor serving primarily the educational market with a solid reputation of supplying schools their classroom furniture throughout the state of Ohio, Pennsylvania and Kentucky.
The Company works closely with architectural firms for renovations and new construction representing the leading industry vendors.
Martin Public Seating offers personal guidance in the selection of a variety of furnishings, office and classroom furniture, fixed seating, classroom accessories, floor protection, restrooms, lockers, visual display products, safety and security solutions, energy efficient lighting and provides complete design, installation, and post-sales support.
For more information see www.
martinpublicseating.
com.
Martin Public Seating, LLC is an Equal Opportunity Employer.
Job Type:
Full-time Pay:
$19.
00 - $20.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Ability to Relocate:
Seville, OH 44273:
Relocate before starting work (Required) Work Location:
Hybrid remote in Seville, OH 44273.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Seville, OH Seville, OH Full-time Full-time $19 - $20 an hour $19 - $20 an hour 14 days ago 14 days ago 14 days ago Reports to:
Business Manager at Martin Public Seating LLC Job
Summary:
As a Martin Public Seating (MPS) Operations Assistant, you are responsible for assisting the Business Manager with the smooth processing of orders from order receipt/entry through acknowledgement.
Project Management of loose furniture orders and project orders.
MPS Accounting - AR, AP, Collections.
You will have no supervisory responsibilities.
Responsibilities:
General Administrative Support o Assist in answering phone calls, responding to emails, and addressing inquiries from internal and external stakeholders.
o Contribute to continuous improvement initiatives by identifying opportunities to streamline processes and enhance efficiency.
o Collaborate closely with sales, project management, and accounting team to ensure seamless operations and exceptional customer service.
o Willingness to grow in product knowledge and business practices.
o Assist and perform other duties as assigned by the Business Manager.
Order Entry o Process customer purchase orders received as order entry backup.
o Entering customer sales orders and manufacturer purchase orders.
o Obtain order acknowledgment follow-up for all purchase orders.
o Verify order details, including product specifications, pricing, and shipping information.
o Assist with all aspects of the order entry processes.
Project Management o Assist in maintaining correspondence files and electronic folder structures.
o Proactive communication with manufacturers, freight carriers, installation teams for all aspects of an order.
o Expedite ship date information accordingly for each project manager.
o Generate order confirmations and provide timely updates on order status to relevant stakeholders.
o Communicate project timelines, requirements, and updates to internal teams, vendors, and customers.
o Assist in scheduling deliveries with freight carriers, installation partners and customers.
o Produce O&M manuals for all large projects.
Accounting o Assist with the processing of vendor credits.
o Accounts Payable - process vendor invoices and reconcile discrepancies with purchase orders and receipts.
o Accounts Receivable - Process customer invoices in CRM and send invoices electronically.
o Collections - Weekly follow-up on all outstanding invoices for payments.
o Maintain accurate records of financial transactions and ensure compliance with accounting principles and company policies.
o Back-up for Staff Accountant MPS where needed.
Qualifications:
High School Diploma or GED or minimum 3 years operational experience.
Excellent communication skills.
Strong computer skills.
Excel, Word, & Acrobat.
Ability to prioritize and multi-task in a fast-paced environment.
Deadline and detail oriented.
Ability to work independent tasks in a team environment.
Possess strong organizational skills.
Polite and friendly.
Well-mannered and displays patient behavior.
About Martin Public Seating:
Formed in 1976, in Seville, OH, a UFG company, operates as a project-based distributor serving primarily the educational market with a solid reputation of supplying schools their classroom furniture throughout the state of Ohio, Pennsylvania and Kentucky.
The Company works closely with architectural firms for renovations and new construction representing the leading industry vendors.
Martin Public Seating offers personal guidance in the selection of a variety of furnishings, office and classroom furniture, fixed seating, classroom accessories, floor protection, restrooms, lockers, visual display products, safety and security solutions, energy efficient lighting and provides complete design, installation, and post-sales support.
For more information see www.
martinpublicseating.
com.
Martin Public Seating, LLC is an Equal Opportunity Employer.
Job Type:
Full-time Pay:
$19.
00 - $20.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Ability to Relocate:
Seville, OH 44273:
Relocate before starting work (Required) Work Location:
Hybrid remote in Seville, OH 44273.
Estimated Salary: $20 to $28 per hour based on qualifications.
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